Ensure that your company is completely compliant and that your data is secure with guidance from our team of Data Protection Officers. With our personalized DPO service, you can rely on us to assist you to manage data protection compliance, developing good policies, and securing your data.
Why Choose RMS For Your Data Protection Officer
We don't miss deadlines, so you won't either.
Count on us to answer all your compliance concerns.
Full range of services to support your business.
Get a DPO today. RMS helps keep your company compliant in Singapore at all times.
RMS assists entrepreneurs and business owners in incorporating their companies through our online platform and also provides company secretary services to ensure compliance with Singapore regulations.
What Do You Need To Know?
Role and responsibilities of a DPO
A DPO plays a big part in your company. More than just ensuring that the PDPA guidelines are met with, a DPO is also responsible for turning data protection into a competitive advantage for your company, which would lead to building trust in the wider data ecosystem.
When choosing a DPO for your company, it can be an existing employee in your company or a third-party. Even though it is not mandatory under PDPC’s law to have the DPO’s details, companies are strongly encouraged to inform them of the details.
When choosing a DPO, companies should assess their needs before appointing a person suitable for the role. Their responsibilities may include:
Ensure compliance of PDPA when implementing policies for handling personal data
Promote a data protection culture between employees and share personal data protection policies with stakeholders
Handle personal data protection queries and complaints
Let the management know if any risks arise with regards to personal data
Communicate with PDPC on data protection matters
Does your DPO need to have a minimum age requirement?
A DPO does not have a minimum age requirement but the appointed person should have appropriate expertise and knowledge to ensure the company complies with PDPA at all times.
Is there a deadline to register your DPO?
There is no deadline when it comes to registering your DPO but it is strongly encouraged to register your DPO as early as possible. By doing this, your DPO can be kept abreast of relevant personal data protection developments in Singapore and more.
Appointment of a DPO letter
When hiring a DPO, you need to formalise the whole process by writing an Appointment of DPO letter.
By doing this, it will help your DPO to understand their responsibilities and also reassure your Data Protection Authority that your company has done its part and understands the importance of this appointment.
This letter should contain:
Your company’s details and the DPO’s name
The term of the appointment
The DPO’s tasks
The DPO’s position and status within the company
A closing statement, followed by the names and signatures of the parties to the agreement
How to help your DPO achieve the best results?
There are a few ways how you can increase your business capabilities to assist your DPO with fulfilling his/her responsibilities in a more effective way:
Send for a data protection course
These courses are important as your DPO can get a better understanding of the scope of his responsibilities and how he/she can take the right steps to make sure your business is complying with the PDPA.
Keep them updated on the latest news regarding data protection. There are always new things to learn or get information on. You can subscribe your DPO to PDPC’s newsletter and DPO Connect, where they can get the latest news and stay updated.
Draft implementations to avoid future risks It is advised to put in place physical and online systems that will regulate and monitor the movement of personal data out of your business’s premises and computer systems respectively. Find out more here.
Another way is to carry out internal audits to ensure that the processes comply with the PDPA’s guidelines.
Ensure that your employees know about the data protection processes and frameworks
It is important to let your employees know about the obligations under PDPA. They should be kept updated on new developments, processes, and also existing laws and contracts that might affect the personal data under your company’s care.